This Key Policy is intended to provide operating procedures and policy, please visit University Key Policy for more information.
Each department has a Key Coordinator to initiate key requests for faculty, staff, and graduate assistants. Undergraduate students will not be issued keys. Only the Key Coordinator may submit on-line.
A separate key requests needs to be submitted for each individual key. If a key requester is ordering 3 copies of the same key for an individual, only one request needs to be submitted.
When the key is ready, Facilities will notify you via email. Keys may be picked up at the Administration Building #1 located at 715 W. Raab Road Normal, IL 61761 between the hours of 7:30 a.m. and 5 p.m. Monday through Friday. Only the key holder can sign for their keys and must show a photo ID. Keys will be held for 30 days after the initial request. After 30 days, the request is canceled and a new request is required.
Each individual will need to present a valid photo ID before we issue keys. It could be a driver's license, state ID, or University ID.
Transferring keys is not permitted. Employees shall not loan or transfer keys to anyone. The person to whom the key has been issued shall be held responsible for the use of that key until it has been properly returned to Facilities.
Lost or stolen keys must be reported to appropriate supervisors immediately and within 24 hours to Facilities as well as University Police. Replacement of lost/stolen key(s) requires a new key request from the department. Replacement keys will not be issued unless key charges have been settled. See the Replacement Cost Chart below.
| Type of Key | University Rate |
|---|---|
| Individual Door Key | $15.00 |
| X-Key | $25.00 |
| Janitor Closet Key | $25.00 |
| Student/Apartment Room/Suite Door Key | $75.00 |
| Equipment Room Key | $25.00 |
| Submaster Key | $50.00 |
| Master Key | $50.00 |
| Elevator Key | $50.00 |
| Sequence Key | $50.00 |
| Grandmaster Key | $250.00 |
All keys found should be immediately returned to Facilities, which is located at Administration Building #1, 715 W. Raab Road Normal, IL 61761.
Broken/bent keys will be replaced at no charge. The defective key must be returned to Facilities before a new key will be issued.
Duplication of keys is strictly prohibited.
Loaning keys is prohibited. Keys must remain in possession of the key holder.
All keys must be returned when a person retires, resigns, transfers departments (space), or terminates employment. Obsolete keys must be returned to Facilities. Keys must be returned to Facilities by the key holder. A receipt will be issued for all keys turned in. Key holders are not relieved of responsibility until they receive this receipt.